Moving to Office365 allows users to have unlimited storage of emails using an email archive box. Your standard mailbox can grow up to 50GB but that is a lot of email. So what we have done is create a retention policy that automatically moves emails from your primary email box into an archive. The main benefit is that it keeps your primary mailbox smaller so it can run more efficient.
Here are a few things about the configuration.
- You will see an additional email box called "Archive - your email address" in your Outlook.
- Our default Retention Policy is 2 years. What that means is any email that was Sent or Received 2 years ago from today will automatically get moved to your Archive in its respective folder.
- To access the contents of the Archive you will need an internet connection. Since the data is not stored on your local computer you will be pulling from the cloud.
- If you have a specific folder structure in your Outlook as soon as a message matches the retention policy it will create a similar folder in your Archive.
- From the date of your migration it can take up to 5 business days for the whole process to take place.